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Woodbury offers a variety of services and programs designed to create a campus environment that compliments the academic experience and cultivates the social and personal development of Woodbury students. With a variety of student organizations to choose from, students have the opportunity to learn about themselves and appreciate the diversity and uniqueness of others.

Leadership Development Opportunities

Associated Student Government (Day Undergraduate)

ASG (Weekend/Evening)
The undergraduate student government for the weekend college at Woodbury University is known as the WEC ASG. The WEC ASG consists of undergraduate student members elected each spring for a one-year term. The purpose of this organization is to act as a liaison between the students and the Faculty/Administration. The duty of the WEC ASG is to establish and facilitate communication between all campus constituencies; to provide assistance, as needed, to all members of the community; to assist in the formulation and implementation of University policies and practices. The WEC ASG exists to represent and acts in the interests of the Weekend & Evening Students. It has created an academic and extra-curricular environment benefiting adult students through its programs. The WEC ASG is responsible for the Associated Student Government fees paid by weekend & evening undergraduate students.

The undergraduate student government for the weekend college at Woodbury University is known as the WEC ASG. The WEC ASG consists of undergraduate student members elected each spring for a one-year term. The purpose of this organization is to act as a liaison between the students and the Faculty/Administration. The duty of the WEC ASG is to establish and facilitate communication between all campus constituencies; to provide assistance, as needed, to all members of the community; to assist in the formulation and implementation of University policies and practices. The WEC ASG exists to represent and acts in the interests of the Weekend & Evening Students. It has created an academic and extra-curricular environment benefiting adult students through its programs. The WEC ASG is responsible for the Associated Student Government fees paid by weekend & evening undergraduate students.

MBA Association
As an MBA student you understand the value of maximizing your experience at Woodbury.  With this in mind, the MBA Association (MBAA) is committed to increasing the return on your investment in education.  Guided by eight MBA students - with input from advisors Dr. Satinder K. Dhiman and Professor Jon Myers - MBAA provides activities, opportunities, and other services designed to benefit you!  Acting as an advocate for students in the MBA program, MBAA is focused on:

Professional Development
MBAA strives to assist MBA students with the opportunity for professional development and to promote the ideals of lifelong learning and leadership.

Academic Quality
MBAA represents MBA students before the University administration in matters concerning quality of education and qualification of instructors.

Social Interaction
MBAA provides a social environment where MBA students can plan events and activities for themselves as well as  for the benefit of the University in general.

Fraternity and Sorority Life

Program Board

Residence Life Staff
The Residence Life Student Staff consists of two Community Advisors and six Resident Advisors who live in the residence hall community.  They provide information, peer counseling, and social & academic activities that add to a student’s total college experience.

Student Organizations

Student Organization Information
Privileges, Rights, and Responsibilities of a Registered and Recognized Student Organization

Registered and Recognized student organizations may:

•  Present ideas, information, and suggestions on topics of concern to the constituent to the University faculty, administration and Board of Trustees.

•  Request funding for events from the Associated Student Government and the MBA Association.

•  Pursue activities and directions that are of interest to their members, as long as they are legal, ethical, and not in violation of any University policy or procedure and/or state/federal law.

•  Advertise and promote their group and its activities on campus and in campus publications with approval of the Division of Student Affairs.

•  Hold membership drives on campus.

•  Have limited use of campus copying and duplicating services with approval of the Division of Student Affairs for materials related to student organization business.

•  Have the use of a mailbox on campus for mail and messages.

•  Hold fundraisers for the organization’s use or charitable causes.  Fundraising off campus must be approved by the Division of Student Affairs.

•  Maintain an account in the Business Office where funds may be deposited and withdrawn according to University procedures.

•  Reserve campus facilities for meetings and events through the Division of Student Affairs.

•  Create a student organization website, linked to the Woodbury University website according to University procedures (see Student Affairs office).

Registered and Recognized student organizations are obliged to:

•  Adhere to all federal, state, and local laws.

•  Read, understand, and adhere to all University policies and procedures.

•  Understand and follow all University procedures for the use of campus services such as printing, mailing, posting, facilities reservations, financial services, etc.

•  Promote and foster the educational and developmental mission of the University.

•  Respect the rights and privacy of other groups or individuals in pursuit of their plans, goals, and activities.

•  Keep in mind the interests and needs of the total membership of the organization as well as the entire University community in all of its activities.

•  Participate in official campus-wide events such as Welcome Week, Founder’s Weekend, and the Organizational Fair.

•  Be responsible for themselves and their guests at all group functions and at University events in which the group participates.

•  Have a faculty/staff advisor.  Organizations must consult regularly with their advisors and keep them informed of all relevant plans and activities.  The advisor’s signature is required on all requests for ASG funding, check requests, invoices, and other financial transactions.

•  Pay all financial obligations in a timely manner from the organization’s available funds.

•  Have representation at Student Organization Orientations, organized through Student Affairs.

•  Have representation at appropriate ASG meetings (ie. Organization Allocation Committee Training).

•  Meet with the Director of Student Life as appropriate.

Reinstatement of Inactive Student Organizations

Those student organizations that fail to renew and re-register themselves in the Spring semester are deemed inactive by the Office of Student Affairs and ASG (day undergraduate).  Reinstatement allows inactive student organizations to become active again if the student organization was inactive for no more than 12 months as of the date it was last deemed active.

If a student organization wishes to seek reinstatement, the group would need to complete the current year’s Student Organization Registration Renewal Form and submit it to the Office of Student Affairs.  The student organization would then be eligible for ASG OAC funding as well as access to the student organization account with the Business Office, and assumes all debts and credits associated.

If a student organization has been inactive for over 12 months of the last academic year the student organization was in active status, a new student organization registration form would need to be submitted and a new organization account would be set up with the Business Office.

Student Organization Fundraising
Guidelines for On-Campus Fundraising

1.  Any fundraising efforts performed on campus must be planned, sponsored, and coordinated by a registered student organization.

2.  Advertising of any fundraising event must comply with the University’s Publicity Policy and clearly state the name of the organization sponsoring the fundraising event.

3.  All organizations are expected to obey applicable federal, state and local laws.  It is the responsibility of the sponsoring organization to meet state health and sanitary standard for food handlers and food preparation.

4.  Using the Facility Reservation and Event Authorization form, organizations that are fundraising must request tables and chairs from Maintenance.

5.  If utilizing the quad area, the permanent green Woody’s Quad tables may not be used.

a. Placement of the tables in the quad must be indicated on the reverse of the Facility Reservation and Event Authorization form and will be available on a first-come, first-serve basis.

b. No limit will be set on the number of organizations that will be allowed to fundraise in the Quad at any one time.  Notification of potential conflicts may be given via student organization mailboxes.  It is up to the organizations to determine whether conflicts will occur.

c. Failure to properly request and utilize tables and chairs may result in the immediate closure of your fundraising event.

6.  Fundraising by sponsoring an individual or a for-profit company must follow the Solicitation Policy.

7.  Failure to comply with this policy may result in the loss of fundraising privileges.

Procedures

1.  Approval for student organization fundraising must be obtained from the Division of Student Affairs through the Facility Reservation and Event Authorization Procedure.  Fundraising in the residence halls must be approved by the Assistant Director of Student Life.

2.  A Facility Reservation and Event Authorization Form must be completed in accordance with the Facility Reservation Procedure outlined in this Student Handbook.

3.  The organization sponsoring the fundraising event must coordinate the event.  This coordination may include obtaining the product to be sold, advertising, delivery of the product, and handling any complaints.

Guidelines for Off-Campus Fundraising
Any organization that fundraisers off campus must obtain all necessary permits, and adhere to federal, state and local law.  Approval for student organization fundraising must be obtained from the Division of Student Affairs.

ASG Fees

•  All undergraduate students are assessed an Associated Student Government Fee each semester.

•  Graduate students pay a MBA Fee each semester.

•  These funds are administered by the Associated Student Government and the MBA Association and are used to support a wide variety of campus programs and services.  For more information, contact the Associated Student Government (day population) at ext. 255.

New Student Organizations
If a number of students have an interest or concern not met by one of the existing student organizations, it is possible to start a new group.  To be registered, the new organization must present a constitution and a current Student Organization Registration Form to the Office of Student Affairs.  Once the registration has been approved, the new student organization must seek official recognition through the ASG.

Violation by a Recognized Student Organization

1. Anyone with information about an event or incident that violates University policy regarding alcohol or the Student Code of Conduct must report it to the Director of Student Life. 

2. In the event of an alleged violation the Director of Student Life will contact the organization’s president and advisor(s).

3.  The University Committee on Student Behavior may be convened to determine whether or not a violation has occurred and to recommend sanctions to the Director of Student Life.

4. Should the University Committee on Student Behavior be convened, those involved will be notified by the Office of Student Affairs.

5. It is possible that a governing student council (such as Greek Council) may hold its own hearing separate from the University Committee on Student Behavior for violating separate policies.

6. An individual in an organization may face charges independent of the student organization, the University Committee on Student Behavior or a governing student council.

Possible Sanctions for a Student Organization:

1.   The following are possible sanction(s) that may be imposed if the University Committee on Student Behavior finds a student organization in violation.  These sanctions will be designed to promote the positive development of the student organization.

    a.       Placed on probationary status for a designated amount of time.

2.   Probation for an organization may include but is not limited to the suspension of select group activities such as social events, membership drives, and alcohol use at future events.

a.       Educational Group Projects.

b. Community Service Projects.

c.       Restricted campus posting privileges.

d.  Restricted eligibility of future ASG allocations.

e.  Suspension of the Student Organization’s charter and/or campus recognition for a designated time period. 

f. Suspension of a student organization includes but is not limited to activities such as membership drives, social functions, officer elections, use of the organization’s offices, prohibited use of University facilities